Star Refrigeration
Virtual 50th Anniversary Event
July 2019
Services
Conferences, Team Building
Virtual conferences
conferences without boundaries
In our globalised and increasingly climate-aware world, virtual conferences are growing in popularity. They allow you to bring people together from across continents without having to consider venue and transport costs and their environmental implications.
We can deliver your event on a whole host of platforms, in line with your requirements, goals and chosen themes.
Talk to us
Ready to create your event or just want to find out more? Talk to our team of event creators today!
cutting-edge technology
Technology is increasingly blurring the distinction between an in-person event and a virtual one. Our virtual conferences offer many of the same features of a live event.
These include equipment demonstrations, external speakers and a mix of plenary discussions and smaller breakout sessions to boost engagement and offer a change of pace.
We can also diversify your delegates’ day by drawing on our expertise in team-building and entertainment, giving your guests the opportunity to network, relax and enjoy themselves. And we’ll post out all the required snack packs, swag bags and post-session refreshments well in advance of the event.
Our other conference services
Looking to put on another type of conference?
We’ve got you covered! Check out our other conference services today!
OurWork
Still need a bit of convincing? Check out the recent virtual conferences we’ve produced for our other clients just like you who were looking to get their audience together from afar!
The Phoenix Group
Lego-Themed ‘Unconference’
May 2023
Services
Event Planning, Conferences, Team Building, Entertainment
University of Edinburgh
Team Away Day
June 2019
Services
Team Building
Abbot Risk Consulting
Summer Conference
July 2019
Services
Event Planning, Conferences, Team Building, Entertainment
Energy Company
Climate Change Awareness Gameshow
October 2019
Services
Team Building, Entertainment
NHS Medical Conference
Educational Conference
December 2019
Services
Event Planning, Conferences
Star Refrigeration
Virtual 50th Anniversary Event
July 2019
Services
Conferences, Team Building
The Phoenix Group
Lego-Themed ‘Unconference’
May 2023
Services
Event Planning, Conferences, Team Building, Entertainment
University of Edinburgh
Team Away Day
June 2019
Services
Team Building
Abbot Risk Consulting
Summer Conference
July 2019
Services
Event Planning, Conferences, Team Building, Entertainment
Energy Company
Climate Change Awareness Gameshow
October 2019
Services
Team Building, Entertainment
NHS Medical Conference
Educational Conference
December 2019
Services
Event Planning, Conferences
Star Refrigeration
Virtual 50th Anniversary Event
July 2019
Services
Conferences, Team Building
The Phoenix Group
Lego-Themed ‘Unconference’
May 2023
Services
Event Planning, Conferences, Team Building, Entertainment
University of Edinburgh
Team Away Day
June 2019
Services
Team Building
Client Kudos
With restrictions in place that curtailed our previous plans for the company’s 50th anniversary we were delighted to find a great alternative and a team well-equipped to deliver an event for such a significant milestone. The Maximillion team worked closely with us, making suggestions and sharing ideas to help make our virtual away day celebrations a real occasion. The feedback from the events was really positive and it was great to have a chance to get together in such a fun environment when all the teams have been working so hard over the past months.
Risk Refrigeration
Nadia Rae, Group HR Director
We thought the event was organised and ran extremely well. All of our staff had a fantastic time, great fun! Would recommend Maximillion.
Meraki Talent
Like many other professional service providers, we are often metaphorically ‘spinning plates’ and ‘juggling’ competing priorities, so it was great for our team to try these challenges in real life. We discovered hidden talents and it reinforced that working as a team and providing a supportive learning environment are key to delivering an excellent result. Thank you to Maximillion for your support and encouragement during this fun event, as well as for your professionalism in pulling together a slick activity for 220 people.
University of Edinburgh
Lee Hamill, Director of Finance
Very well organised in the lead up and on the day of the event. Clear communication throughout! The team delivered a fantastic Highland Games event on the day that everyone enjoyed. Thanks to Mike, Rhys and the team!
TotalEnergies
The Lego Serious play event was a great hit with all of our Scotframe participants. Such a great way to get everyone involved and really work as a team.
Scotframe
Maximillion ran the Urban Adventure for our teams with the activity run in Edinburgh city centre and the feedback has been nothing but positive. The activity brought teams together from different offices and different business areas and was a great way for everyone to get to know each other in a fun and informal activity.
Nucleus Financial
We held events running over two days. The Maximillion Gameshow which was fun and engaged all who attended the first evening event. During our away day we had Team Tops Trumps in the morning, again this was inclusive for all who were in attendance. Lastly during the afternoon of our away day we took part in Level-up which I have to say was great fun for all involved.
Resolis
Our guests were delighted with the day of Highland Games, the team of maximilion was fantastic. I will recommend them 100%.
Horizons – TPG Scotland
Sarah and her team at Maximillion are professional in every way. The quality of events we have run over the last 3 years has been of the highest quality across a mixture of online and larger face-to-face events. You not only get a ‘can do’ attitude but also adaptability as circumstances change and ideas that improve what you are offering your delegates.
BSGAR
I received emails from the participants saying how much they enjoyed the event. Our HR manager stated he would use Maximillion again. Many thanks for all your effort.
TAQA Britani Ltd
With restrictions in place that curtailed our previous plans for the company’s 50th anniversary we were delighted to find a great alternative and a team well-equipped to deliver an event for such a significant milestone. The Maximillion team worked closely with us, making suggestions and sharing ideas to help make our virtual away day celebrations a real occasion. The feedback from the events was really positive and it was great to have a chance to get together in such a fun environment when all the teams have been working so hard over the past months.
Risk Refrigeration
Nadia Rae, Group HR Director
We thought the event was organised and ran extremely well. All of our staff had a fantastic time, great fun! Would recommend Maximillion.
Meraki Talent
Like many other professional service providers, we are often metaphorically ‘spinning plates’ and ‘juggling’ competing priorities, so it was great for our team to try these challenges in real life. We discovered hidden talents and it reinforced that working as a team and providing a supportive learning environment are key to delivering an excellent result. Thank you to Maximillion for your support and encouragement during this fun event, as well as for your professionalism in pulling together a slick activity for 220 people.
University of Edinburgh
Lee Hamill, Director of Finance
Very well organised in the lead up and on the day of the event. Clear communication throughout! The team delivered a fantastic Highland Games event on the day that everyone enjoyed. Thanks to Mike, Rhys and the team!
TotalEnergies
The Lego Serious play event was a great hit with all of our Scotframe participants. Such a great way to get everyone involved and really work as a team.
Scotframe
Maximillion ran the Urban Adventure for our teams with the activity run in Edinburgh city centre and the feedback has been nothing but positive. The activity brought teams together from different offices and different business areas and was a great way for everyone to get to know each other in a fun and informal activity.
Nucleus Financial
We held events running over two days. The Maximillion Gameshow which was fun and engaged all who attended the first evening event. During our away day we had Team Tops Trumps in the morning, again this was inclusive for all who were in attendance. Lastly during the afternoon of our away day we took part in Level-up which I have to say was great fun for all involved.
Resolis
Our guests were delighted with the day of Highland Games, the team of maximilion was fantastic. I will recommend them 100%.
Horizons – TPG Scotland
Sarah and her team at Maximillion are professional in every way. The quality of events we have run over the last 3 years has been of the highest quality across a mixture of online and larger face-to-face events. You not only get a ‘can do’ attitude but also adaptability as circumstances change and ideas that improve what you are offering your delegates.
BSGAR
I received emails from the participants saying how much they enjoyed the event. Our HR manager stated he would use Maximillion again. Many thanks for all your effort.
TAQA Britani Ltd
With restrictions in place that curtailed our previous plans for the company’s 50th anniversary we were delighted to find a great alternative and a team well-equipped to deliver an event for such a significant milestone. The Maximillion team worked closely with us, making suggestions and sharing ideas to help make our virtual away day celebrations a real occasion. The feedback from the events was really positive and it was great to have a chance to get together in such a fun environment when all the teams have been working so hard over the past months.
Risk Refrigeration
Nadia Rae, Group HR Director
Excited yet?
Ready to create your event or just want to find out more? Talk to our team of event creators today!
Virtual Conference FAOs
How can I ensure that my virtual conference is inclusive of people with disabilities?
Virtual conferences are great because they help anyone attend. To make sure your conference is accessible as possible, consider including the following functionality options:
- Closed captioning: Enable closed captioning to benefit those who are deaf or hard of hearing.
- Screen reader compatibility: Ensure your conference materials and website are compatible with screen readers.
- Accessible design: Follow accessibility guidelines (e.g., WCAG) to create a welcoming environment for all participants.
- Communicate accessibility features: Inform participants about the accessibility features available.
By considering these factors, you can create a more inclusive and accessible virtual conference.
How Does a Virtual Conference Work?
A virtual conference is a meeting or event that takes place online, typically using video conferencing software like Zoom. Participants can join from anywhere in the world using a computer, tablet, or smartphone.
Key features of virtual conferences include:
- Video and audio conferencing: Participants can see and hear each other in real time.
- Screen sharing: Presenters can share their screens to display presentations, documents, or other content.
- Chat functionality: Participants can communicate through text chat.
- Recording capabilities: Conferences can be recorded for later viewing.
- Interactive features: Polls, Q&A sessions, and breakout rooms can be used to engage participants.
How to Set Up a Zoom Conference
One popular way to run a virtual conference is to use a visual meeting platform like Zoom. The basics of setting up a conference on Zoom are as follows:
- Create a Zoom Account: If you don’t have one already, sign up for a free or paid Zoom account.
- Schedule a Meeting: Log in to your Zoom account, go to “Schedule a Meeting,” and fill in the necessary details like the date, time, topic, and meeting password.
- Invite Participants: Share the meeting link and password with your attendees. You can also use Zoom’s built-in email invitation feature.
- Test Your Setup: Before the conference, test your audio and video to ensure everything is working properly.
The above is the bare minimum needed to set up a virtual conference, but to make it truly successful there’s a lot more to think about. If you need support in putting on an engaging virtual conference, talk to our team of event creators today!
How to Run a Successful Virtual Conference
Getting a virtual conference right takes a fair bit of planning and coordination. Some key things to think about are:
- Set Clear Expectations: Communicate the conference goals, agenda, and guidelines to participants beforehand.
- Engage Your Audience: Use interactive features like polls, Q&A sessions, and breakout rooms to keep attendees engaged.
- Manage Time Effectively: Stick to the schedule to ensure the conference runs smoothly.
- Provide Technical Support: Have someone available to assist participants with any technical issues.
- Follow Up: Send a post-conference survey or thank-you email to gather feedback and improve future events.
Need help making sure your virtual conference is a success? Get in touch today!
What equipment is needed to run a virtual conference?
The basics of running a virtual conference requires a bit of equipment. Necessary items include:
- Computer or laptop: A device with a stable internet connection is essential.
- Webcam: To capture your video.
- Microphone: To ensure clear audio.
- Headphones: To reduce background noise and hear the other participants clearly.
With these you’ll be able to get your virtual off the ground. But if you want to put some wow into your visual conference, get in touch with Maximillion today. We have years of event experience helping you hold an engaging virtual conference for your attendees.
Can I record my virtual conference?
Most virtual conference platforms offer recording features. Check with your chosen platform for specific instructions. Be sure to inform participants beforehand if you plan to record the conference. We use a number of different platforms, including our own vMix platform and can arrange for the conference to be recorded and emailed to your attendees after the conference.
How can I ensure that my virtual conference is inclusive of people with disabilities?
Virtual conferences are great because they help anyone attend. To make sure your conference is accessible as possible, consider including the following functionality options:
- Closed captioning: Enable closed captioning to benefit those who are deaf or hard of hearing.
- Screen reader compatibility: Ensure your conference materials and website are compatible with screen readers.
- Accessible design: Follow accessibility guidelines (e.g., WCAG) to create a welcoming environment for all participants.
- Communicate accessibility features: Inform participants about the accessibility features available.
By considering these factors, you can create a more inclusive and accessible virtual conference.
How Does a Virtual Conference Work?
A virtual conference is a meeting or event that takes place online, typically using video conferencing software like Zoom. Participants can join from anywhere in the world using a computer, tablet, or smartphone.
Key features of virtual conferences include:
- Video and audio conferencing: Participants can see and hear each other in real time.
- Screen sharing: Presenters can share their screens to display presentations, documents, or other content.
- Chat functionality: Participants can communicate through text chat.
- Recording capabilities: Conferences can be recorded for later viewing.
- Interactive features: Polls, Q&A sessions, and breakout rooms can be used to engage participants.
How to Set Up a Zoom Conference
One popular way to run a virtual conference is to use a visual meeting platform like Zoom. The basics of setting up a conference on Zoom are as follows:
- Create a Zoom Account: If you don’t have one already, sign up for a free or paid Zoom account.
- Schedule a Meeting: Log in to your Zoom account, go to “Schedule a Meeting,” and fill in the necessary details like the date, time, topic, and meeting password.
- Invite Participants: Share the meeting link and password with your attendees. You can also use Zoom’s built-in email invitation feature.
- Test Your Setup: Before the conference, test your audio and video to ensure everything is working properly.
The above is the bare minimum needed to set up a virtual conference, but to make it truly successful there’s a lot more to think about. If you need support in putting on an engaging virtual conference, talk to our team of event creators today!
How to Run a Successful Virtual Conference
Getting a virtual conference right takes a fair bit of planning and coordination. Some key things to think about are:
- Set Clear Expectations: Communicate the conference goals, agenda, and guidelines to participants beforehand.
- Engage Your Audience: Use interactive features like polls, Q&A sessions, and breakout rooms to keep attendees engaged.
- Manage Time Effectively: Stick to the schedule to ensure the conference runs smoothly.
- Provide Technical Support: Have someone available to assist participants with any technical issues.
- Follow Up: Send a post-conference survey or thank-you email to gather feedback and improve future events.
Need help making sure your virtual conference is a success? Get in touch today!
What equipment is needed to run a virtual conference?
The basics of running a virtual conference requires a bit of equipment. Necessary items include:
- Computer or laptop: A device with a stable internet connection is essential.
- Webcam: To capture your video.
- Microphone: To ensure clear audio.
- Headphones: To reduce background noise and hear the other participants clearly.
With these you’ll be able to get your virtual off the ground. But if you want to put some wow into your visual conference, get in touch with Maximillion today. We have years of event experience helping you hold an engaging virtual conference for your attendees.
Can I record my virtual conference?
Most virtual conference platforms offer recording features. Check with your chosen platform for specific instructions. Be sure to inform participants beforehand if you plan to record the conference. We use a number of different platforms, including our own vMix platform and can arrange for the conference to be recorded and emailed to your attendees after the conference.
How can I ensure that my virtual conference is inclusive of people with disabilities?
Virtual conferences are great because they help anyone attend. To make sure your conference is accessible as possible, consider including the following functionality options:
- Closed captioning: Enable closed captioning to benefit those who are deaf or hard of hearing.
- Screen reader compatibility: Ensure your conference materials and website are compatible with screen readers.
- Accessible design: Follow accessibility guidelines (e.g., WCAG) to create a welcoming environment for all participants.
- Communicate accessibility features: Inform participants about the accessibility features available.
By considering these factors, you can create a more inclusive and accessible virtual conference.