Live Conferences
Conference Production
Exhibitions
Hybrid ConferencesAbbot Risk Consulting
Summer Conference
July 2019
Services
Event Planning, Conferences, Team Building, Entertainment
conferences without boundaries
In our globalised and increasingly climate-aware world, virtual conferences are growing in popularity. They allow you to bring people together from across continents without having to consider venue and transport costs and their environmental implications.
We can deliver your event on a whole host of platforms, in line with your requirements, goals and chosen themes.
Talk to us
Ready to create your event or just want to find out more? Talk to our team of event creators today!
cutting-edge technology
Technology is increasingly blurring the distinction between an in-person event and a virtual one. Our virtual conferences offer many of the same features of a live event.
These include equipment demonstrations, external speakers and a mix of plenary discussions and smaller breakout sessions to boost engagement and offer a change of pace.
We can also diversify your delegates’ day by drawing on our expertise in team-building and entertainment, giving your guests the opportunity to network, relax and enjoy themselves. And we’ll post out all the required snack packs, swag bags and post-session refreshments well in advance of the event.
Our other conference services
Looking to put on another type of conference?
We’ve got you covered! Check out our other conference services today!
OurWork
Still need a bit of convincing? Check out the recent virtual conferences we’ve produced for our other clients just like you who were looking to get their audience together from afar!
Energy Company
Climate Change Awareness Gameshow
October 2019
Services
Team Building, Entertainment
NHS Medical Conference
Educational Conference
December 2019
Services
Event Planning, Conferences
Star Refrigeration
Virtual 50th Anniversary Event
July 2019
Services
Conferences, Team Building
The Phoenix Group
Lego-Themed ‘Unconference’
May 2023
Services
Event Planning, Conferences, Team Building, Entertainment
University of Edinburgh
Team Away Day
June 2019
Services
Team Building
I could not be happier with how the event was organised in the months preceding the event and how it was managed on the days. Sarah and her team were both efficient and delightful to work with. I also had positive feedback from my co-host colleagues and a large number of delegates. I am in fact already in dealings with Maximillion again, in preparation of a new international meeting. I highly recommend Maximillion and Sarah Esslemont for leading and organising meeting.
NHS Medical Conference
Mr Nicola de Liguori Carino, MD
The general comment today in the office is how amazing the event was and how much fun people had.
University of Edinburgh
Sarah once again it has been such a pleasure to work with you. As ever, the professionalism and commitment to excellence which you and your (fantastic) team bring to our events has been extraordinary. We are all so grateful. Your own personal leadership, experience and organizational ‘knowhow’ is reflected in everything which your team does. Please do pass on my sincerest thanks to Sophie and Graham who were so good in the lead up and on the ground. I have handed over the Presidency of BSGAR to Raneem Albazaz, and I feel confident that BSGAR is in good hands with her, and that she is in good hands with you. Our BSGAR family is fantastic, and it is fantastic to have you with us.
BSGAR
Ian Zealley
Ross and the team at Maximillion were an absolute pleasure to work with and played a HUGE part in the success of the Phoenix Leadership UnConference 2023! From the very beginning Maximillion embraced the relaxed feel of this year’s conference and helped bring our vision to life! From a bespoke centre stage to Lego figurines, beanbag seating to branded sticky notes – everything was planned and executed to the highest of standards and myself and the wider team could not be happier! Maximillion have delivered many events for Phoenix Group, they are an extended part of the team and we honestly couldn’t deliver the events like we do without them!
Phoenix Group
Overall Maximillion were fantastic to work with, they were really flexible and happy to work within our event timings and budget. I had several planning calls with them in advance so felt safe in their hands.
R3
I just wanted to say thank you so much to you and your team for organising a truly memorable Christmas party for the JAA clan. We had a fabulous time and the activities and events you suggested really hit the spot in terms of being accessible, entertaining and fun. I would highly recommend you all for any corporate event in Scotland!
JAA
The Lego Serious play event was a great hit with all of our Scotframe participants. Such a great way to get everyone involved and really work as a team.
Scotframe
Massive thank you to Rhys & Mike for creating a professional and overall enjoyable experience for our team. Throughout the entire process they worked hard to ensure our values and needs were met on the day. The delivery of the events was incredibly well received and I can safely say I would be glad to book with Maximillion again.
Thenue Housing Association
Working with Maximillion has been an absolute pleasure and a transformative experience for our organisation. Over the course of our 5-year collaboration they have expertly delivered a range of online and in-person events for us, including large-scale conferences and stand builds, internal staff gatherings, and engaging team away days. Their attention to detail, creativity, and seamless execution were evident in every event they organised for us. Whether managing the logistics of a high-profile conference or crafting memorable team-building experiences during away days, their professionalism and dedication shone through.
ORE Catapult
Vicki Sharpe, Head of Marketing
Maximillion was great! They were responsive and accommodating and we would definitely use them again.
Maritz.com
Excited yet?
Ready to create your event or just want to find out more? Talk to our team of event creators today!
Virtual Conference FAOs
How Does a Virtual Conference Work?
A virtual conference is a meeting or event that takes place online, typically using video conferencing software like Zoom. Participants can join from anywhere in the world using a computer, tablet, or smartphone.
Key features of virtual conferences include:
- Video and audio conferencing: Participants can see and hear each other in real time.
- Screen sharing: Presenters can share their screens to display presentations, documents, or other content.
- Chat functionality: Participants can communicate through text chat.
- Recording capabilities: Conferences can be recorded for later viewing.
- Interactive features: Polls, Q&A sessions, and breakout rooms can be used to engage participants.
How to Set Up a Zoom Conference
One popular way to run a virtual conference is to use a visual meeting platform like Zoom. The basics of setting up a conference on Zoom are as follows:
- Create a Zoom Account: If you don’t have one already, sign up for a free or paid Zoom account.
- Schedule a Meeting: Log in to your Zoom account, go to “Schedule a Meeting,” and fill in the necessary details like the date, time, topic, and meeting password.
- Invite Participants: Share the meeting link and password with your attendees. You can also use Zoom’s built-in email invitation feature.
- Test Your Setup: Before the conference, test your audio and video to ensure everything is working properly.
The above is the bare minimum needed to set up a virtual conference, but to make it truly successful there’s a lot more to think about. If you need support in putting on an engaging virtual conference, talk to our team of event creators today!
How to Run a Successful Virtual Conference
Getting a virtual conference right takes a fair bit of planning and coordination. Some key things to think about are:
- Set Clear Expectations: Communicate the conference goals, agenda, and guidelines to participants beforehand.
- Engage Your Audience: Use interactive features like polls, Q&A sessions, and breakout rooms to keep attendees engaged.
- Manage Time Effectively: Stick to the schedule to ensure the conference runs smoothly.
- Provide Technical Support: Have someone available to assist participants with any technical issues.
- Follow Up: Send a post-conference survey or thank-you email to gather feedback and improve future events.
Need help making sure your virtual conference is a success? Get in touch today!
What equipment is needed to run a virtual conference?
The basics of running a virtual conference requires a bit of equipment. Necessary items include:
- Computer or laptop: A device with a stable internet connection is essential.
- Webcam: To capture your video.
- Microphone: To ensure clear audio.
- Headphones: To reduce background noise and hear the other participants clearly.
With these you’ll be able to get your virtual off the ground. But if you want to put some wow into your visual conference, get in touch with Maximillion today. We have years of event experience helping you hold an engaging virtual conference for your attendees.
Can I record my virtual conference?
Most virtual conference platforms offer recording features. Check with your chosen platform for specific instructions. Be sure to inform participants beforehand if you plan to record the conference. We use a number of different platforms, including our own vMix platform and can arrange for the conference to be recorded and emailed to your attendees after the conference.
How can I ensure that my virtual conference is inclusive of people with disabilities?
Virtual conferences are great because they help anyone attend. To make sure your conference is accessible as possible, consider including the following functionality options:
- Closed captioning: Enable closed captioning to benefit those who are deaf or hard of hearing.
- Screen reader compatibility: Ensure your conference materials and website are compatible with screen readers.
- Accessible design: Follow accessibility guidelines (e.g., WCAG) to create a welcoming environment for all participants.
- Communicate accessibility features: Inform participants about the accessibility features available.
By considering these factors, you can create a more inclusive and accessible virtual conference.
