Live Conferences
Conference Production
Exhibitions
Virtual Conferences
Hybrid ConferencesWith any big event, it’s the little details that count. We’ll take care of those so that nothing clouds the picture.
Whether you’ve got a thousand delegates or as few as twenty, we’ll make sure your live conference runs like clockwork.
Conference
Planning
Crafting seamless conferences that inspire, connect, and leave a lasting impact.
Liaise & Learn
When you bring people together to share ideas, you want to make the most of it.
With years of experience in conference planning, we’ll look after everything behind the scenes to set the stage for your big day. From sourcing venues and speakers to designing the stage and providing the production, we’ll ensure that your conference runs like a dream.
Live Conferences
Conference Production
We offer the full range of cutting-edge support for your event, so that nothing stands between your delegates and your agenda.
You might be asking yourself, “What AV equipment do you need for a conference?” Well, we’ll handle the finance and suggest & source all the required support services. And we’ve got the AV down to a T.
Exhibitions
Your products deserve a state-of-the-art showcase. We’ll provide everything from display cases to signage and set-up.
So when you and your organisation have something to show off, you can be sure it’s displayed to best effect.
Virtual Conferences
Don’t let distance be a barrier to sharing your ideas. If your delegates can’t make it to you, we’ll bring your conference to them.
With a number of different streaming platforms and interactive tools available we can ensure your delegates get the most out of their conference without the travel.
Hybrid Conferences
If you have a split audience and need assistance bringing them together to deliver your business message we can help ensure that physical and virtual delegates can attend without setbacks and interact seamlessly.
With a range of different streaming platforms and production options available we can provide you with our recommended solution to connect your audience albeit remotely.
Build your event
Ready to create your event or just want to find out more? Talk to our team of event creators today!
RelatedWork
Not quite ready to start planning your event? Take a look at our latest event creations for our clients.
Abbot Risk Consulting
Summer Conference
July 2019
Services
Event Planning, Conferences, Team Building, Entertainment
Energy Company
Climate Change Awareness Gameshow
October 2019
Services
Team Building, Entertainment
NHS Medical Conference
Educational Conference
December 2019
Services
Event Planning, Conferences
Star Refrigeration
Virtual 50th Anniversary Event
July 2019
Services
Conferences, Team Building
The Phoenix Group
Lego-Themed ‘Unconference’
May 2023
Services
Event Planning, Conferences, Team Building, Entertainment
University of Edinburgh
Team Away Day
June 2019
Services
Team Building
Maximillion provided our group with an incredible Scotland experience. We were in town from America for a small wedding at Dundas Castle. Our group RAVED about the events hosted by Maximillion. They said it made them feel (in a short visit) like they had the opportunity to get a real taste of Scottish culture. The planning, implementation and follow-up with the entire staff was seamless and easy. It was an exceptional experience from start to finish. I can’t think of one thing you could have done better for our group. Thank you so much for everything!
Bonnie Periano
I received emails from the participants saying how much they enjoyed the event. Our HR manager stated he would use Maximillion again. Many thanks for all your effort.
TAQA Britani Ltd
I could not be happier with how the event was organised in the months preceding the event and how it was managed on the days. Sarah and her team were both efficient and delightful to work with. I also had positive feedback from my co-host colleagues and a large number of delegates. I am in fact already in dealings with Maximillion again, in preparation of a new international meeting. I highly recommend Maximillion and Sarah Esslemont for leading and organising meeting.
NHS Medical Conference
Mr Nicola de Liguori Carino, MD
Jenny takes the time to understand our vision and goals for each event and consistently exceeded our expectations through close partnership and honest, transparent communications. Building a partnership that has become an extension of our core in-house team has resulted in innovative ideas, handling challenges with ease, and seamless event delivery from the whole team.
ORE Catapult.
Vicki Sharpe, Head of Marketing
Sarah once again it has been such a pleasure to work with you. As ever, the professionalism and commitment to excellence which you and your (fantastic) team bring to our events has been extraordinary. We are all so grateful. Your own personal leadership, experience and organizational ‘knowhow’ is reflected in everything which your team does. Please do pass on my sincerest thanks to Sophie and Graham who were so good in the lead up and on the ground. I have handed over the Presidency of BSGAR to Raneem Albazaz, and I feel confident that BSGAR is in good hands with her, and that she is in good hands with you. Our BSGAR family is fantastic, and it is fantastic to have you with us.
BSGAR
Ian Zealley
Ross and the team at Maximillion were an absolute pleasure to work with and played a HUGE part in the success of the Phoenix Leadership UnConference 2023! From the very beginning Maximillion embraced the relaxed feel of this year’s conference and helped bring our vision to life! From a bespoke centre stage to Lego figurines, beanbag seating to branded sticky notes – everything was planned and executed to the highest of standards and myself and the wider team could not be happier! Maximillion have delivered many events for Phoenix Group, they are an extended part of the team and we honestly couldn’t deliver the events like we do without them!
Phoenix Group
The InterGen Summer Event 2024 was an unforgettable day! This could not have happened if it was not for the brilliant team at Maximillion. Their attention to detail, organisation skills and fantastic hosting/MC’ing on the day of the event was brilliant. Massive thank you for making our team building event the highlight of 2024.
Intergen
Our guests were delighted with the day of Highland Games, the team of maximilion was fantastic. I will recommend them 100%.
Horizons – TPG Scotland
We thought the event was organised and ran extremely well. All of our staff had a fantastic time, great fun! Would recommend Maximillion.
Meraki Talent
With restrictions in place that curtailed our previous plans for the company’s 50th anniversary we were delighted to find a great alternative and a team well-equipped to deliver an event for such a significant milestone. The Maximillion team worked closely with us, making suggestions and sharing ideas to help make our virtual away day celebrations a real occasion. The feedback from the events was really positive and it was great to have a chance to get together in such a fun environment when all the teams have been working so hard over the past months.
Risk Refrigeration
Nadia Rae, Group HR Director
Talk to us
Ready to create your event or just want to find out more? Talk to our team of event creators today!
Conference Planning FAQs
What is the first step in planning for a conference?
The first step in planning for a conference is setting a clear goal for the event. This involves defining what you want to achieve through the conference, whether it’s increasing sales, training your team, building your brand, or any other specific objective.
By establishing this goal early on, all subsequent planning and execution efforts can be aligned towards achieving the desired outcome.
How do you plan an effective conference?
To plan an effective conference, start by establishing clear goals and defining a theme early on in the process. Assemble a team to help manage different aspects of the conference, such as AV equipment, vendor liaison, budgeting, and content creation. Plan early, build a conference agenda, create a detailed checklist, engage attendees through interactive sessions, and leverage technology to streamline communication and registration.
Consider sustainability practices in your planning, and make sure to create a budget and business plan to guide your spending and ensure a successful event. Proper preparation, organisation, and strategic decision-making are key to planning a successful conference. For a closer look at how to plan a conference, check our Optima Medical Conference 2024 case study.
Ready to get started? Take your conference plan to the next level with our experienced event planners today.
How to structure a conference?
To structure a conference, start by setting clear goals for what you want to achieve. Identify your target audience and tailor your conference content and agenda to meet their needs.
Plan out the delegate journey from registration to post-conference follow-up. Select a suitable venue with the necessary technology and services. Book speakers who will engage and educate your attendees.
Promote your conference effectively to attract attendees. Prepare the venue and ensure everything is in place on the day of the event. Finally, gather feedback and follow up on conference themes and promises to ensure a successful outcome. Stick to this structured plan to ensure a successful conference.
Need help making the perfect conference plan? Get in touch today!
