Live Conferences
Conference Production
Exhibitions
Virtual Conferences
Hybrid ConferencesWith any big event, it’s the little details that count. We’ll take care of those so that nothing clouds the picture.
Whether you’ve got a thousand delegates or as few as twenty, we’ll make sure your live conference runs like clockwork.
Conference
Planning
Crafting seamless conferences that inspire, connect, and leave a lasting impact.
Liaise & Learn
When you bring people together to share ideas, you want to make the most of it.
With years of experience in conference planning, we’ll look after everything behind the scenes to set the stage for your big day. From sourcing venues and speakers to designing the stage and providing the production, we’ll ensure that your conference runs like a dream.
Live Conferences
Conference Production
We offer the full range of cutting-edge support for your event, so that nothing stands between your delegates and your agenda.
We’ll handle the finance and suggest & source all the required support services. And we’ve got the AV down to a T.
Exhibitions
Your products deserve a state-of-the-art showcase. We’ll provide everything from display cases to signage and set-up.
So when you and your organisation have something to show off, you can be sure it’s displayed to best effect.
Virtual Conferences
Don’t let distance be a barrier to sharing your ideas. If your delegates can’t make it to you, we’ll bring your conference to them.
With a number of different streaming platforms and interactive tools available we can ensure your delegates get the most out of their conference without the travel.
Hybrid Conferences
If you have a split audience and need assistance bringing them together to deliver your business message we can help ensure that physical and virtual delegates can attend without setbacks and interact seamlessly.
With a range of different streaming platforms and production options available we can provide you with our recommended solution to connect your audience albeit remotely.
Build your event
Ready to create your event or just want to find out more? Talk to our team of event creators today!
RelatedWork
Not quite ready to start planning your event? Take a look at our latest event creations for our clients.
Abbot Risk Consulting
Summer Conference
July 2019
Services
Event Planning, Conferences, Team Building, Entertainment
Energy Company
Climate Change Awareness Gameshow
October 2019
Services
Team Building, Entertainment
NHS Medical Conference
Educational Conference
December 2019
Services
Event Planning, Conferences
Star Refrigeration
Virtual 50th Anniversary Event
July 2019
Services
Conferences, Team Building
The Phoenix Group
Lego-Themed ‘Unconference’
May 2023
Services
Event Planning, Conferences, Team Building, Entertainment
University of Edinburgh
Team Away Day
June 2019
Services
Team Building
As always, seamless operations of the event. Very flexible working with you guys. Guests were delighted. Everything went super well. Well done Mike and Rhys!
Horizons – TPG Scotland
Maximillion ran the Urban Adventure for our teams with the activity run in Edinburgh city centre and the feedback has been nothing but positive. The activity brought teams together from different offices and different business areas and was a great way for everyone to get to know each other in a fun and informal activity.
Nucleus Financial
Fantastic day and really enabled people to get to know each other and have a laugh at the same time. Exactly the aim!
University of Edinburgh
Thanks so much for all your help! The client was very happy. The planning stages were smooth and Rhys and the onsite team were wonderful too. We would recommend! Thank you
Conference Contacts
Your team on the night for installation were on time, super efficient and gave clear guidance on usage of the games and when I called to say we’d finished early – returned quickly and dismantled with the same efficiency.
Natwest
Sarah and her team at Maximillion are professional in every way. The quality of events we have run over the last 3 years has been of the highest quality across a mixture of online and larger face-to-face events. You not only get a ‘can do’ attitude but also adaptability as circumstances change and ideas that improve what you are offering your delegates.
BSGAR
We held events running over two days. The Maximillion Gameshow which was fun and engaged all who attended the first evening event. During our away day we had Team Tops Trumps in the morning, again this was inclusive for all who were in attendance. Lastly during the afternoon of our away day we took part in Level-up which I have to say was great fun for all involved.
Resolis
The general comment today in the office is how amazing the event was and how much fun people had.
University of Edinburgh
Sarah and her team have proved invaluable to the organisation of our flagship event held in London. We partner with leading physicians from across the world to bring the latest thinking in cardiology to the participants, who come from many countries. This requires a team that operates to a high standard and can offer an experience that all involved remember. A foundation of this is the attention to detail, and a drive to get it right – mostly hidden from all when working well, but very obvious if not done. I have no hesitation to recommend Sarah and her team if you have an event you wish to deliver a the highest standards. The Optima team sends all our thanks to them.
Optima
Absolutely brilliant from start to finish. This is the second time using Maximillion and on both occasions they have made the event! So much fun and so engaging. The feedback from all who attended was this was a brilliant session. Huge thanks to all involved.
Abertay Housing Association
Talk to us
Ready to create your event or just want to find out more? Talk to our team of event creators today!
Conference Planning FAQs
What is the first step in planning for a conference?
The first step in planning for a conference is setting a clear goal for the event. This involves defining what you want to achieve through the conference, whether it’s increasing sales, training your team, building your brand, or any other specific objective.
By establishing this goal early on, all subsequent planning and execution efforts can be aligned towards achieving the desired outcome.
How do you plan an effective conference?
To plan an effective conference, start by establishing clear goals and defining a theme early on in the process. Assemble a team to help manage different aspects of the conference, such as AV equipment, vendor liaison, budgeting, and content creation. Plan early, create a detailed checklist, engage attendees through interactive sessions, and leverage technology to streamline communication and registration.
Consider sustainability practices in your planning, and make sure to create a budget and business plan to guide your spending and ensure a successful event. Proper preparation, organisation, and strategic decision-making are key to planning a successful conference.
Ready to get started? Take your conference plan to the next level with our experienced event planners today.
How to structure a conference?
To structure a conference, start by setting clear goals for what you want to achieve. Identify your target audience and tailor your conference content and agenda to meet their needs.
Plan out the delegate journey from registration to post-conference follow-up. Select a suitable venue with the necessary technology and services. Book speakers who will engage and educate your attendees.
Promote your conference effectively to attract attendees. Prepare the venue and ensure everything is in place on the day of the event. Finally, gather feedback and follow up on conference themes and promises to ensure a successful outcome. Stick to this structured plan to ensure a successful conference.
Need help making the perfect conference plan? Get in touch today!
