Liaise & Learn

When you bring people together to share ideas, you want to make the most of it.

With years of experience in conference planning, we’ll look after everything behind the scenes to set the stage for your big day. From sourcing venues and speakers to designing the stage and providing the production, we’ll ensure that your conference runs like a dream.

Live Conferences

With any big event, it’s the little details that count. We’ll take care of those so that nothing clouds the picture.

Whether you’ve got a thousand delegates or as few as twenty, we’ll make sure your live conference runs like clockwork.

Conference Production

We offer the full range of cutting-edge support for your event, so that nothing stands between your delegates and your agenda.

We’ll handle the finance and suggest & source all the required support services. And we’ve got the AV down to a T.

Exhibitions

Your products deserve a state-of-the-art showcase. We’ll provide everything from display cases to signage and set-up.

So when you and your organisation have something to show off, you can be sure it’s displayed to best effect.

Virtual Conferences

Don’t let distance be a barrier to sharing your ideas. If your delegates can’t make it to you, we’ll bring your conference to them.

With a number of different streaming platforms and interactive tools available we can ensure your delegates get the most out of their conference without the travel.

Hybrid Conferences

If you have a split audience and need assistance bringing them together to deliver your business message we can help ensure that physical and virtual delegates can attend without setbacks and interact seamlessly.

With a range of different streaming platforms and production options available we can provide you with our recommended solution to connect your audience albeit remotely.

Client Kudos

I could not be happier with how the event was organised in the months preceding the event and how it was managed on the days. Sarah and her team were both efficient and delightful to work with. I also had positive feedback from my co-host colleagues and a large number of delegates. I am in fact already in dealings with Maximillion again, in preparation of a new international meeting. I highly recommend Maximillion and Sarah Esslemont for leading and organising meeting.

NHS Medical Conference

Mr Nicola de Liguori Carino, MD

Your team on the night for installation were on time, super efficient and gave clear guidance on usage of the games and when I called to say we’d finished early – returned quickly and dismantled with the same efficiency.

Natwest

The InterGen Summer Event 2024 was an unforgettable day! This could not have happened if it was not for the brilliant team at Maximillion. Their attention to detail, organisation skills and fantastic hosting/MC’ing on the day of the event was brilliant. Massive thank you for making our team building event the highlight of 2024.

Intergen

Overall Maximillion were fantastic to work with, they were really flexible and happy to work within our event timings and budget. I had several planning calls with them in advance so felt safe in their hands.

R3

We held events running over two days. The Maximillion Gameshow which was fun and engaged all who attended the first evening event. During our away day we had Team Tops Trumps in the morning, again this was inclusive for all who were in attendance. Lastly during the afternoon of our away day we took part in Level-up which I have to say was great fun for all involved.

Resolis

Just a note to say thanks for all your help with the Yamaha event last week. It went very well, and the client was very happy. I know she was a bit worried just because of experiences at other venues around the world where things have not gone according to plan. So for us to arrive and see it all set and ready to roll, put her mind at rest.

Spectra

I received emails from the participants saying how much they enjoyed the event. Our HR manager stated he would use Maximillion again. Many thanks for all your effort.

TAQA Britani Ltd

Ross and the team at Maximillion were an absolute pleasure to work with and played a HUGE part in the success of the Phoenix Leadership UnConference 2023! From the very beginning Maximillion embraced the relaxed feel of this year’s conference and helped bring our vision to life! From a bespoke centre stage to Lego figurines, beanbag seating to branded sticky notes – everything was planned and executed to the highest of standards and myself and the wider team could not be happier! Maximillion have delivered many events for Phoenix Group, they are an extended part of the team and we honestly couldn’t deliver the events like we do without them!

Phoenix Group

Very well organised in the lead up and on the day of the event. Clear communication throughout! The team delivered a fantastic Highland Games event on the day that everyone enjoyed. Thanks to Mike, Rhys and the team!

TotalEnergies

Maximillion was great! They were responsive and accommodating and we would definitely use them again.

Maritz.com

Conference Planning FAQs

What is the first step in planning for a conference?

The first step in planning for a conference is setting a clear goal for the event. This involves defining what you want to achieve through the conference, whether it’s increasing sales, training your team, building your brand, or any other specific objective.
By establishing this goal early on, all subsequent planning and execution efforts can be aligned towards achieving the desired outcome.

Start your conference plan today.

How do you plan an effective conference?

To plan an effective conference, start by establishing clear goals and defining a theme early on in the process. Assemble a team to help manage different aspects of the conference, such as AV equipment, vendor liaison, budgeting, and content creation. Plan early, create a detailed checklist, engage attendees through interactive sessions, and leverage technology to streamline communication and registration.

Consider sustainability practices in your planning, and make sure to create a budget and business plan to guide your spending and ensure a successful event. Proper preparation, organisation, and strategic decision-making are key to planning a successful conference.

Ready to get started? Take your conference plan to the next level with our experienced event planners today.

How to structure a conference?

To structure a conference, start by setting clear goals for what you want to achieve. Identify your target audience and tailor your conference content and agenda to meet their needs.

Plan out the delegate journey from registration to post-conference follow-up. Select a suitable venue with the necessary technology and services. Book speakers who will engage and educate your attendees.

Promote your conference effectively to attract attendees. Prepare the venue and ensure everything is in place on the day of the event. Finally, gather feedback and follow up on conference themes and promises to ensure a successful outcome. Stick to this structured plan to ensure a successful conference.

Need help making the perfect conference plan? Get in touch today!

Inspo lab

We’re only happy when you’re delighted with your event.

We’re always ready to shred the script, mix things up and bounce right out of the box. Tell us a little bit more about your requirements, and our event creators will come up with a host of options and ideas to inspire you.

Ready to create your event or just want to find out more? Either way, we’re waiting to hear from you.

"*" indicates required fields

DD slash MM slash YYYY
This field is for validation purposes and should be left unchanged.

Sign up to our mailing list