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Hybrid conferences

hybrid events reimagined

By allowing delegates to join in person or online, hybrid conferences offer the best of both worlds. The hybrid format expands your range and widens your reach, allowing you to bring people together without putting undue pressure on their schedule, their budget or the environment.

Technology is key to this, of course, and that’s where our expertise in platforms, livestreaming and audiovisual systems comes into its own. We’ll work with you to ensure that the virtual and physical experiences blend together seamlessly, so that all participants feel that they’re right there in the room – whether that’s in the main plenary discussions or the smaller breakout sessions.

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Ready to create your event or just want to find out more? Talk to our team of event creators today!

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creativity & expertise

We can also diversify your delegates’ day by drawing on our expertise in team-building and entertainment, giving your guests the opportunity to network and enjoy each other’s company whether they’re face to face or continents apart.

And we’ll synchronise the delivery of snack packs, swag bags and post-session refreshments so that everyone can unwind in the same way at the same time.

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other conference services

If you’re looking for more options for your conference, check out our other conference services today!

At Maximillion, we’re here to help you make your conference a success, regardless the format.

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OurWork

Want to see how we make hybrid conference a success? Check out the recent hybrid conferences we’ve produced for our other clients just like you who were looking to get their delegates together!

Abbot Risk Consulting

Summer Conference

July 2019

Services

Event Planning, Conferences, Team Building, Entertainment

Energy Company

Climate Change Awareness Gameshow

October 2019

Services

Team Building, Entertainment

NHS Medical Conference

Educational Conference

December 2019

Services

Event Planning, Conferences

Star Refrigeration

Virtual 50th Anniversary Event

July 2019

Services

Conferences, Team Building

The Phoenix Group

Lego-Themed ‘Unconference’

May 2023

Services

Event Planning, Conferences, Team Building, Entertainment

University of Edinburgh

Team Away Day

June 2019

Services

Team Building

Browse our work

Client Kudos

The Lego Serious play event was a great hit with all of our Scotframe participants. Such a great way to get everyone involved and really work as a team.

Scotframe

With restrictions in place that curtailed our previous plans for the company’s 50th anniversary we were delighted to find a great alternative and a team well-equipped to deliver an event for such a significant milestone. The Maximillion team worked closely with us, making suggestions and sharing ideas to help make our virtual away day celebrations a real occasion. The feedback from the events was really positive and it was great to have a chance to get together in such a fun environment when all the teams have been working so hard over the past months.

Risk Refrigeration

Nadia Rae, Group HR Director

As always, seamless operations of the event. Very flexible working with you guys. Guests were delighted. Everything went super well. Well done Mike and Rhys!

Horizons – TPG Scotland

Everything from start to finish was amazing and Jenny kept in constant contact – couldn’t fault Jenny or the company whatsoever. Organisation/Communication was 100% perfect.

White & Mackay

Everyone had a really good time and loved all the different levels and variety that Level-Up brought. Maximillion always provide an excellent event and guide you through the organising process with clarity, confidence and advice.

Davidson Chalmers Stewart

Fantastic day and really enabled people to get to know each other and have a laugh at the same time. Exactly the aim!

University of Edinburgh

I received emails from the participants saying how much they enjoyed the event. Our HR manager stated he would use Maximillion again. Many thanks for all your effort.

TAQA Britani Ltd

Our guests were delighted with the day of Highland Games, the team of maximilion was fantastic. I will recommend them 100%.

Horizons – TPG Scotland

Sarah and her team at Maximillion are professional in every way. The quality of events we have run over the last 3 years has been of the highest quality across a mixture of online and larger face-to-face events. You not only get a ‘can do’ attitude but also adaptability as circumstances change and ideas that improve what you are offering your delegates.

BSGAR

Sarah and her team have proved invaluable to the organisation of our flagship event held in London. We partner with leading physicians from across the world to bring the latest thinking in cardiology to the participants, who come from many countries. This requires a team that operates to a high standard and can offer an experience that all involved remember. A foundation of this is the attention to detail, and a drive to get it right – mostly hidden from all when working well, but very obvious if not done. I have no hesitation to recommend Sarah and her team if you have an event you wish to deliver a the highest standards. The Optima team sends all our thanks to them.

Optima

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Ready to create your event or just want to find out more? Talk to our team of event creators today!

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Hybrid Conference FAOs

What is a hybrid conference?

A hybrid conference is a type of event that combines in-person and virtual components. Participants can choose to attend either in person at a physical location or remotely via a virtual platform.

How does a hybrid conference work?

A hybrid conference typically involves:

  • In-person sessions: Attendees gather at a physical venue for workshops, keynote speeches, or networking events.
  • Virtual components: Remote participants can join the conference through a virtual platform, allowing them to watch live streams, participate in online discussions, and network with other attendees.
  • Interactive elements: Hybrid conferences often incorporate interactive features like live Q&A sessions, polls, and breakout rooms to engage both in-person and virtual attendees.

To make a hybrid conference successful, you’ll need to incorporate AV elements. Check out our Conference Production page for more informaton on conference AV, or talk to our team today to discuss options!

How do you host a hybrid conference?

Hosting a hybrid conference requires careful planning and execution. Here are some key steps:

  • Choose a suitable venue: Select a physical location that can accommodate both in-person attendees and the necessary technology for virtual participation.
  • Select a virtual platform: Choose a reliable platform that offers features like live streaming, video conferencing, and chat functionality.
  • Develop a hybrid agenda: Create a schedule that balances in-person and virtual events, ensuring a seamless experience for all participants.
  • Promote the conference: Reach out to potential attendees through various channels, including social media, email marketing, and industry publications.
  • Provide technical support: Ensure that there is adequate technical support available for both in-person and virtual
  • participants.Evaluate the conference: Gather feedback from attendees to improve future hybrid events.

That’s quite a bit to manage, isn’t it? If you need help pulling your hybrid conference together, get in touch with our team of event creators today!

Inspo lab

We’re only happy when you’re delighted with your event.

We’re always ready to shred the script, mix things up and bounce right out of the box. Tell us a little bit more about your requirements, and our event creators will come up with a host of options and ideas to inspire you.

INSPIRE ME MAXIMILLION!

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