conferences without boundaries

In our globalised and increasingly climate-aware world, virtual conferences are growing in popularity. They allow you to bring people together from across continents without having to consider venue and transport costs and their environmental implications.

We can deliver your event on a whole host of platforms, in line with your requirements, goals and chosen themes.

Talk to us

Ready to create your event or just want to find out more? Talk to our team of event creators today!

cutting-edge technology

Technology is increasingly blurring the distinction between an in-person event and a virtual one. Our virtual conferences offer many of the same features of a live event.

These include equipment demonstrations, external speakers and a mix of plenary discussions and smaller breakout sessions to boost engagement and offer a change of pace.

We can also diversify your delegates’ day by drawing on our expertise in team-building and entertainment, giving your guests the opportunity to network, relax and enjoy themselves. And we’ll post out all the required snack packs, swag bags and post-session refreshments well in advance of the event.

Our other conference services

Looking to put on another type of conference?

We’ve got you covered! Check out our other conference services today!

Client Kudos

Ross and the team at Maximillion were an absolute pleasure to work with and played a HUGE part in the success of the Phoenix Leadership UnConference 2023! From the very beginning Maximillion embraced the relaxed feel of this year’s conference and helped bring our vision to life! From a bespoke centre stage to Lego figurines, beanbag seating to branded sticky notes – everything was planned and executed to the highest of standards and myself and the wider team could not be happier! Maximillion have delivered many events for Phoenix Group, they are an extended part of the team and we honestly couldn’t deliver the events like we do without them!

Phoenix Group

We thoroughly enjoyed our trip to the Lake District. Jenny & Rhys are extremely easy to work with and made both our Wednesday evening boat cruise and Thursday team building events, evening meal and band fun and enjoyable for all who attended. We would definitely use them again.Thank you Maximillion.

Resolis

Your team on the night for installation were on time, super efficient and gave clear guidance on usage of the games and when I called to say we’d finished early – returned quickly and dismantled with the same efficiency.

Natwest

Fantastic day and really enabled people to get to know each other and have a laugh at the same time. Exactly the aim!

University of Edinburgh

Just a note to say thanks for all your help with the Yamaha event last week. It went very well, and the client was very happy. I know she was a bit worried just because of experiences at other venues around the world where things have not gone according to plan. So for us to arrive and see it all set and ready to roll, put her mind at rest.

Spectra

Sarah and her team at Maximillion are professional in every way. The quality of events we have run over the last 3 years has been of the highest quality across a mixture of online and larger face-to-face events. You not only get a ‘can do’ attitude but also adaptability as circumstances change and ideas that improve what you are offering your delegates.

BSGAR

Like many other professional service providers, we are often metaphorically ‘spinning plates’ and ‘juggling’ competing priorities, so it was great for our team to try these challenges in real life. We discovered hidden talents and it reinforced that working as a team and providing a supportive learning environment are key to delivering an excellent result. Thank you to Maximillion for your support and encouragement during this fun event, as well as for your professionalism in pulling together a slick activity for 220 people.

University of Edinburgh

Lee Hamill, Director of Finance

I received emails from the participants saying how much they enjoyed the event. Our HR manager stated he would use Maximillion again. Many thanks for all your effort.

TAQA Britani Ltd

As always, seamless operations of the event. Very flexible working with you guys. Guests were delighted. Everything went super well. Well done Mike and Rhys!

Horizons – TPG Scotland

We want to express our heartfelt gratitude for the fantastic murder mystery and DJ services the Maximillion team provided at our recent Renewables UK Seminar at Cameron House Hotel. It was an evening filled with excitement and entertainment, and Maximillion played a pivotal role in making it a memorable experience for all of us.

TotalEnergies

Excited yet?

Ready to create your event or just want to find out more? Talk to our team of event creators today!

Virtual Conference FAOs

How Does a Virtual Conference Work?

A virtual conference is a meeting or event that takes place online, typically using video conferencing software like Zoom. Participants can join from anywhere in the world using a computer, tablet, or smartphone.

Key features of virtual conferences include:

  • Video and audio conferencing: Participants can see and hear each other in real time.
  • Screen sharing: Presenters can share their screens to display presentations, documents, or other content.
  • Chat functionality: Participants can communicate through text chat.
  • Recording capabilities: Conferences can be recorded for later viewing.
  • Interactive features: Polls, Q&A sessions, and breakout rooms can be used to engage participants.
How to Set Up a Zoom Conference

One popular way to run a virtual conference is to use a visual meeting platform like Zoom. The basics of setting up a conference on Zoom are as follows:

  • Create a Zoom Account: If you don’t have one already, sign up for a free or paid Zoom account.
  • Schedule a Meeting: Log in to your Zoom account, go to “Schedule a Meeting,” and fill in the necessary details like the date, time, topic, and meeting password.
  • Invite Participants: Share the meeting link and password with your attendees. You can also use Zoom’s built-in email invitation feature.
  • Test Your Setup: Before the conference, test your audio and video to ensure everything is working properly.

The above is the bare minimum needed to set up a virtual conference, but to make it truly successful there’s a lot more to think about. If you need support in putting on an engaging virtual conference, talk to our team of event creators today!

How to Run a Successful Virtual Conference

Getting a virtual conference right takes a fair bit of planning and coordination. Some key things to think about are: 

 

  • Set Clear Expectations: Communicate the conference goals, agenda, and guidelines to participants beforehand.
  • Engage Your Audience: Use interactive features like polls, Q&A sessions, and breakout rooms to keep attendees engaged.
  • Manage Time Effectively: Stick to the schedule to ensure the conference runs smoothly.
  • Provide Technical Support: Have someone available to assist participants with any technical issues.
  • Follow Up: Send a post-conference survey or thank-you email to gather feedback and improve future events.

Need help making sure your virtual conference is a success? Get in touch today!

What equipment is needed to run a virtual conference?

The basics of running a virtual conference requires a bit of equipment. Necessary items include:

 

  • Computer or laptop: A device with a stable internet connection is essential.
  • Webcam: To capture your video.
  • Microphone: To ensure clear audio.
  • Headphones: To reduce background noise and hear the other participants clearly.

With these you’ll be able to get your virtual off the ground. But if you want to put some wow into your visual conference, get in touch with Maximillion today. We have years of event experience helping you hold an engaging virtual conference for your attendees.

Can I record my virtual conference?

Most virtual conference platforms offer recording features. Check with your chosen platform for specific instructions. Be sure to inform participants beforehand if you plan to record the conference. We use a number of different platforms, including our own vMix platform and can arrange for the conference to be recorded and emailed to your attendees after the conference.

How can I ensure that my virtual conference is inclusive of people with disabilities?

Virtual conferences are great because they help anyone attend. To make sure your conference is accessible as possible, consider including the following functionality options:

  • Closed captioning: Enable closed captioning to benefit those who are deaf or hard of hearing.
  • Screen reader compatibility: Ensure your conference materials and website are compatible with screen readers.
  • Accessible design: Follow accessibility guidelines (e.g., WCAG) to create a welcoming environment for all participants.
  • Communicate accessibility features: Inform participants about the accessibility features available.

By considering these factors, you can create a more inclusive and accessible virtual conference.

Inspo lab

We’re only happy when you’re delighted with your event.

We’re always ready to shred the script, mix things up and bounce right out of the box. Tell us a little bit more about your requirements, and our event creators will come up with a host of options and ideas to inspire you.

Ready to create your event or just want to find out more? Either way, we’re waiting to hear from you.

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