Conference organisers

Are you looking to put on a conference that will impress every delegate? Maximilion’s conference production services help you put on a professional conference with every detail taken care of.

Every conference involves a lot of moving parts. And we mean a lot. For starters, there’s the venue, the catering and the audiovisuals and production. Then there’s the management of your delegates, including their transport and transfers, plus the entertainment and external speakers. On top of that, an all-important aspect is careful management of the event once it’s underway.

technical considerations

There are plenty of technical considerations too, including registration systems and event websites, plus all the content creation, design and printing that any conference entails. And of course, your budget needs to be carefully managed every step of the way.

This might sound daunting. But we can take care of all these aspects, each of which has its own particular challenges. We know what’s required, and we’ve got ample experience of ensuring that everything runs smoothly on the day. And of course, we apply the same attention to detail to what comes before and after too. Here’s an example of how we transformed an ambitious client vision into a state-of-the-art event.

other conferences

At Maximillion we handle more than just live conferences.

From virtual conferences to conference production, we can help it all happen.

Client Kudos

As always, seamless operations of the event. Very flexible working with you guys. Guests were delighted. Everything went super well. Well done Mike and Rhys!

Horizons – TPG Scotland

Sarah and her team at Maximillion are professional in every way. The quality of events we have run over the last 3 years has been of the highest quality across a mixture of online and larger face-to-face events. You not only get a ‘can do’ attitude but also adaptability as circumstances change and ideas that improve what you are offering your delegates.

BSGAR

I could not be happier with how the event was organised in the months preceding the event and how it was managed on the days. Sarah and her team were both efficient and delightful to work with. I also had positive feedback from my co-host colleagues and a large number of delegates. I am in fact already in dealings with Maximillion again, in preparation of a new international meeting. I highly recommend Maximillion and Sarah Esslemont for leading and organising meeting.

NHS Medical Conference

Mr Nicola de Liguori Carino, MD

We want to express our heartfelt gratitude for the fantastic murder mystery and DJ services the Maximillion team provided at our recent Renewables UK Seminar at Cameron House Hotel. It was an evening filled with excitement and entertainment, and Maximillion played a pivotal role in making it a memorable experience for all of us.

TotalEnergies

With restrictions in place that curtailed our previous plans for the company’s 50th anniversary we were delighted to find a great alternative and a team well-equipped to deliver an event for such a significant milestone. The Maximillion team worked closely with us, making suggestions and sharing ideas to help make our virtual away day celebrations a real occasion. The feedback from the events was really positive and it was great to have a chance to get together in such a fun environment when all the teams have been working so hard over the past months.

Risk Refrigeration

Nadia Rae, Group HR Director

Everyone had a really good time and loved all the different levels and variety that Level-Up brought. Maximillion always provide an excellent event and guide you through the organising process with clarity, confidence and advice.

Davidson Chalmers Stewart

Jenny takes the time to understand our vision and goals for each event and consistently exceeded our expectations through close partnership and honest, transparent communications. Building a partnership that has become an extension of our core in-house team has resulted in innovative ideas, handling challenges with ease, and seamless event delivery from the whole team.

ORE Catapult.

Vicki Sharpe, Head of Marketing

Thank you to Mike, Ross and Sandy from Maximillion for the team building in the afternoon, murder mystery that evening, Belbin Team Roles next morning, a fantastic team building session in the afternoon and, finally, a great barbecue that evening provided by Norton House. Although some of us were a bit slow of the mark the second day, the same positive attitude and enthusiasm from day one prevailed and I think we all got something out of it. It was clear to me that everyone was communicating and working together better by the end of the afternoon.

Abbot Risk Consulting

John Abbot, MD

Like many other professional service providers, we are often metaphorically ‘spinning plates’ and ‘juggling’ competing priorities, so it was great for our team to try these challenges in real life. We discovered hidden talents and it reinforced that working as a team and providing a supportive learning environment are key to delivering an excellent result. Thank you to Maximillion for your support and encouragement during this fun event, as well as for your professionalism in pulling together a slick activity for 220 people.

University of Edinburgh

Lee Hamill, Director of Finance

Overall Maximillion were fantastic to work with, they were really flexible and happy to work within our event timings and budget. I had several planning calls with them in advance so felt safe in their hands.

R3

What is a conference energiser?

A conference energiser is an activity or game designed to boost energy, engagement, and participation among attendees. They can range from short icebreakers to interactive group exercises. At Maximillion we have a whole host of great energisers for your to kick of your live conference.

To start building your conference, you can either use our Inspo Lab or get in touch directly with our team.

How do I make a conference engaging?

To make a conference engaging, focus a few things.

Firstly, make sure what you’re talking about is relevant to your audience.

Secondly, choose knowledgeable speakers. But nothing kills attention like a dull speaker, so find someone engaging!

On top of that, you should facilitate networking for your attendees – these event are often more about who you meet rather than what you learn!

Finally, include interactive sessions by incorporating fun activities, discussions, and Q&As.

The setting can also play a huge part in engagement so find a venue that complements your conference theme and gives attendees something to talk about.

Need help with pulling any of that together? Talk to our team today to find out more about our live conference services!

What venues are best for conferences?

The frustrating answer to this one is – it depends!

A few questions to ask yourself before looking for a venue are:

How many attendees are you having?
Where do you want your conference to happen?
What facilities do you need (e.g., Wi-Fi, AV equipment)?
What’s the tone and style of your conference?

How do I find a host for my conference?

A great host can make or break the atmosphere of your conference. But finding the right one can be a bit difficult. You want to find someone with experience in hosting events, whose personality aligns with the tone of your conference and ideally comes with good recommendations.

Fortunately for you, we have a list of incredible hosts that we can reach out to on your behalf! Get in touch today to discuss your options.

Do Maximillion run hybrid conferences?

Yes! We know as well as anyone that it’s not always easy to get everyone in one place. Offering a digital attendance to your live conference can help extend attendance to a global network! Check out our Hybrid Conferences page for more information.

Inspo lab

We’re only happy when you’re delighted with your event.

We’re always ready to shred the script, mix things up and bounce right out of the box. Tell us a little bit more about your requirements, and our event creators will come up with a host of options and ideas to inspire you.

Ready to create your event or just want to find out more? Either way, we’re waiting to hear from you.

"*" indicates required fields

Sign up to our mailing list