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Optima London 2024

Optima London 2024

Conference organisers

Are you looking to put on a conference that will impress every delegate? Maximilion’s conference production services help you put on a professional conference with every detail taken care of.

Every conference involves a lot of moving parts. And we mean a lot. For starters, there’s the venue, the catering and the audiovisuals and production. Then there’s the management of your delegates, including their transport and transfers, plus the entertainment and external speakers. On top of that, an all-important aspect is careful management of the event once it’s underway.

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Ready to create your event or just want to find out more? Talk to our team of event creators today!

technical considerations

There are plenty of technical considerations too, including registration systems and event websites, plus all the content creation, design and printing that any conference entails. And of course, your budget needs to be carefully managed every step of the way.

This might sound daunting. But we can take care of all these aspects, each of which has its own particular challenges. We know what’s required, and we’ve got ample experience of ensuring that everything runs smoothly on the day. And of course, we apply the same attention to detail to what comes before and after too. Here’s an example of how we transformed an ambitious client vision into a state-of-the-art event.

other conferences

At Maximillion we handle more than just live conferences.

From virtual conferences to conference production, we can help it all happen.

Great communication beforehand, felt very secure in the delivery, and overall very happy with the experience of using Maximillion

A2D

Absolutely brilliant from start to finish. This is the second time using Maximillion and on both occasions they have made the event! So much fun and so engaging. The feedback from all who attended was this was a brilliant session. Huge thanks to all involved.

Abertay Housing Association

Massive thank you to Rhys & Mike for creating a professional and overall enjoyable experience for our team. Throughout the entire process they worked hard to ensure our values and needs were met on the day. The delivery of the events was incredibly well received and I can safely say I would be glad to book with Maximillion again.

Thenue Housing Association

Working with Maxmillion events for the Traitor’s themed evening at Prestonfield House was a great experience. Jenny and her team were a delight to work with, and we would highly recommend them to anyone looking to plan immersive events.

The PC Agency

Overall Maximillion were fantastic to work with, they were really flexible and happy to work within our event timings and budget. I had several planning calls with them in advance so felt safe in their hands.

R3

Our guests were delighted with the day of Highland Games, the team of maximilion was fantastic. I will recommend them 100%.

Horizons – TPG Scotland

Your team on the night for installation were on time, super efficient and gave clear guidance on usage of the games and when I called to say we’d finished early – returned quickly and dismantled with the same efficiency.

Natwest

Jenny and her team led a truly fantastic event. Despite our very limited preparation time relative to the scale of the project, Jenny remained completely unphased. She provided exceptional support throughout the process, and I truly believe she was instrumental in helping us achieve such a successful event at The Belfry!

Finli

Amie Walton – Chief of Staff

Like many other professional service providers, we are often metaphorically ‘spinning plates’ and ‘juggling’ competing priorities, so it was great for our team to try these challenges in real life. We discovered hidden talents and it reinforced that working as a team and providing a supportive learning environment are key to delivering an excellent result. Thank you to Maximillion for your support and encouragement during this fun event, as well as for your professionalism in pulling together a slick activity for 220 people.

University of Edinburgh

Lee Hamill, Director of Finance

The Lego Serious play event was a great hit with all of our Scotframe participants. Such a great way to get everyone involved and really work as a team.

Scotframe

Excited yet?

Ready to create your event or just want to find out more? Talk to our team of event creators today!

What is a conference energiser?

A conference energiser is an activity or game designed to boost energy, engagement, and participation among attendees. They can range from short icebreakers to interactive group exercises. At Maximillion we have a whole host of great energisers for your to kick of your live conference.

To start building your conference, you can either use our Inspo Lab or get in touch directly with our team.

How do I make a conference engaging?

To make a conference engaging, focus a few things.

Firstly, make sure what you’re talking about is relevant to your audience.

Secondly, choose knowledgeable speakers. But nothing kills attention like a dull speaker, so find someone engaging!

On top of that, you should facilitate networking for your attendees – these event are often more about who you meet rather than what you learn!

Finally, include interactive sessions by incorporating fun activities, discussions, and Q&As.

The setting can also play a huge part in engagement so find a venue that complements your conference theme and gives attendees something to talk about.

Need help with pulling any of that together? Talk to our team today to find out more about our live conference services!

What venues are best for conferences?

The frustrating answer to this one is – it depends!

A few questions to ask yourself before looking for a venue are:

How many attendees are you having?
Where do you want your conference to happen?
What facilities do you need (e.g., Wi-Fi, AV equipment)?
What’s the tone and style of your conference?

How do I find a host for my conference?

A great host can make or break the atmosphere of your conference. But finding the right one can be a bit difficult. You want to find someone with experience in hosting events, whose personality aligns with the tone of your conference and ideally comes with good recommendations.

Fortunately for you, we have a list of incredible hosts that we can reach out to on your behalf! Get in touch today to discuss your options.

Do Maximillion run hybrid conferences?

Yes! We know as well as anyone that it’s not always easy to get everyone in one place. Offering a digital attendance to your live conference can help extend attendance to a global network! Check out our Hybrid Conferences page for more information.

Let's talk

Let's plan an event you'll be proud of.

We're always ready to shred the script, mix things up and bounce right out of the box. Tell us a bit about what you've got in mind, and our event creators will get to work, turning your ideas into something your guests won't forget. The best events start with a good chat, so let's have one.

Ready to create your event or just want to find out more? Either way, we’re waiting to hear from you.

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It only takes a couple of minutes!