Virtual Conferences

conferences without boundaries

In our globalised and increasingly climate-aware world, virtual conferences are growing in popularity. They allow you to bring people together from across continents without having to consider venue and transport costs and their environmental implications.

We can deliver your event on a whole host of platforms, in line with your requirements, goals and chosen themes.

Talk to us

Ready to create your event or just want to find out more? Talk to our team of event creators today!

Get in touch

cutting-edge technology

Technology is increasingly blurring the distinction between an in-person event and a virtual one. Our virtual conferences offer many of the same features of a live event.

These include equipment demonstrations, external speakers and a mix of plenary discussions and smaller breakout sessions to boost engagement and offer a change of pace.

We can also diversify your delegates’ day by drawing on our expertise in team-building and entertainment, giving your guests the opportunity to network, relax and enjoy themselves. And we’ll post out all the required snack packs, swag bags and post-session refreshments well in advance of the event.

Make an enquiry

Our other conference services

Looking to put on another type of conference?

We’ve got you covered! Check out our other conference services today!

Make an enquiry

OurWork

Still need a bit of convincing? Check out the recent virtual conferences we’ve produced for our other clients just like you who were looking to get their audience together from afar!

Energy Company

Climate Change Awareness Gameshow

October 2019

Services

Team Building, Entertainment

NHS Medical Conference

Educational Conference

December 2019

Services

Event Planning, Conferences

Browse our work

Client Kudos

Fantastic day and really enabled people to get to know each other and have a laugh at the same time. Exactly the aim!

University of Edinburgh

Working with Maximillion has been an absolute pleasure and a transformative experience for our organisation. Over the course of our 5-year collaboration they have expertly delivered a range of online and in-person events for us, including large-scale conferences and stand builds, internal staff gatherings, and engaging team away days. Their attention to detail, creativity, and seamless execution were evident in every event they organised for us. Whether managing the logistics of a high-profile conference or crafting memorable team-building experiences during away days, their professionalism and dedication shone through.

ORE Catapult

Vicki Sharpe, Head of Marketing

Thank you to Mike, Ross and Sandy from Maximillion for the team building in the afternoon, murder mystery that evening, Belbin Team Roles next morning, a fantastic team building session in the afternoon and, finally, a great barbecue that evening provided by Norton House. Although some of us were a bit slow of the mark the second day, the same positive attitude and enthusiasm from day one prevailed and I think we all got something out of it. It was clear to me that everyone was communicating and working together better by the end of the afternoon.

Abbot Risk Consulting

John Abbot, MD

Just a note to say thanks for all your help with the Yamaha event last week. It went very well, and the client was very happy. I know she was a bit worried just because of experiences at other venues around the world where things have not gone according to plan. So for us to arrive and see it all set and ready to roll, put her mind at rest.

Spectra

Working with Maximillion has been an absolute pleasure and a transformative experience for our organisation. Over the course of our 5-year collaboration they have expertly delivered a range of online and in-person events for us, including large-scale conferences and stand builds, internal staff gatherings, and engaging team away days. Their attention to detail, creativity, and seamless execution were evident in every event they organised for us. Whether managing the logistics of a high-profile conference or crafting memorable team-building experiences during away days, their professionalism and dedication shone through.

ORE Catapult

Vicki Sharpe, Head of Marketing

Thank you to Mike, Ross and Sandy from Maximillion for the team building in the afternoon, murder mystery that evening, Belbin Team Roles next morning, a fantastic team building session in the afternoon and, finally, a great barbecue that evening provided by Norton House. Although some of us were a bit slow of the mark the second day, the same positive attitude and enthusiasm from day one prevailed and I think we all got something out of it. It was clear to me that everyone was communicating and working together better by the end of the afternoon.

Abbot Risk Consulting

John Abbot, MD

Just a note to say thanks for all your help with the Yamaha event last week. It went very well, and the client was very happy. I know she was a bit worried just because of experiences at other venues around the world where things have not gone according to plan. So for us to arrive and see it all set and ready to roll, put her mind at rest.

Spectra

Excited yet?

Ready to create your event or just want to find out more? Talk to our team of event creators today!

Create your event

Virtual Conference FAOs

How can I ensure that my virtual conference is inclusive of people with disabilities?

Virtual conferences are great because they help anyone attend. To make sure your conference is accessible as possible, consider including the following functionality options:

Closed captioning: Enable closed captioning to benefit those who are deaf or hard of hearing.
Screen reader compatibility: Ensure your conference materials and website are compatible with screen readers.
Accessible design: Follow accessibility guidelines (e.g., WCAG) to create a welcoming environment for all participants.
Communicate accessibility features: Inform participants about the accessibility features available.

By considering these factors, you can create a more inclusive and accessible virtual conference.

How Does a Virtual Conference Work?

A virtual conference is a meeting or event that takes place online, typically using video conferencing software like Zoom. Participants can join from anywhere in the world using a computer, tablet, or smartphone.

Key features of virtual conferences include:

Video and audio conferencing: Participants can see and hear each other in real time.
Screen sharing: Presenters can share their screens to display presentations, documents, or other content.
Chat functionality: Participants can communicate through text chat.
Recording capabilities: Conferences can be recorded for later viewing.
Interactive features: Polls, Q&A sessions, and breakout rooms can be used to engage participants.

How to Set Up a Zoom Conference

One popular way to run a virtual conference is to use a visual meeting platform like Zoom. The basics of setting up a conference on Zoom are as follows:

Create a Zoom Account: If you don’t have one already, sign up for a free or paid Zoom account.
Schedule a Meeting: Log in to your Zoom account, go to “Schedule a Meeting,” and fill in the necessary details like the date, time, topic, and meeting password.
Invite Participants: Share the meeting link and password with your attendees. You can also use Zoom’s built-in email invitation feature.
Test Your Setup: Before the conference, test your audio and video to ensure everything is working properly.

The above is the bare minimum needed to set up a virtual conference, but to make it truly successful there’s a lot more to think about. If you need support in putting on an engaging virtual conference, talk to our team of event creators today!

How to Run a Successful Virtual Conference

Getting a virtual conference right takes a fair bit of planning and coordination. Some key things to think about are:

Set Clear Expectations: Communicate the conference goals, agenda, and guidelines to participants beforehand.
Engage Your Audience: Use interactive features like polls, Q&A sessions, and breakout rooms to keep attendees engaged.
Manage Time Effectively: Stick to the schedule to ensure the conference runs smoothly.
Provide Technical Support: Have someone available to assist participants with any technical issues.
Follow Up: Send a post-conference survey or thank-you email to gather feedback and improve future events.

Need help making sure your virtual conference is a success? Get in touch today!

What equipment is needed to run a virtual conference?

The basics of running a virtual conference requires a bit of equipment. Necessary items include:

Computer or laptop: A device with a stable internet connection is essential.
Webcam: To capture your video.
Microphone: To ensure clear audio.
Headphones: To reduce background noise and hear the other participants clearly.

With these you’ll be able to get your virtual off the ground. But if you want to put some wow into your visual conference, get in touch with Maximillion today. We have years of event experience helping you hold an engaging virtual conference for your attendees.

Can I record my virtual conference?

Most virtual conference platforms offer recording features. Check with your chosen platform for specific instructions. Be sure to inform participants beforehand if you plan to record the conference. We use a number of different platforms, including our own vMix platform and can arrange for the conference to be recorded and emailed to your attendees after the conference.

How can I ensure that my virtual conference is inclusive of people with disabilities?

Virtual conferences are great because they help anyone attend. To make sure your conference is accessible as possible, consider including the following functionality options:

Closed captioning: Enable closed captioning to benefit those who are deaf or hard of hearing.
Screen reader compatibility: Ensure your conference materials and website are compatible with screen readers.
Accessible design: Follow accessibility guidelines (e.g., WCAG) to create a welcoming environment for all participants.
Communicate accessibility features: Inform participants about the accessibility features available.

By considering these factors, you can create a more inclusive and accessible virtual conference.

How Does a Virtual Conference Work?

A virtual conference is a meeting or event that takes place online, typically using video conferencing software like Zoom. Participants can join from anywhere in the world using a computer, tablet, or smartphone.

Key features of virtual conferences include:

Video and audio conferencing: Participants can see and hear each other in real time.
Screen sharing: Presenters can share their screens to display presentations, documents, or other content.
Chat functionality: Participants can communicate through text chat.
Recording capabilities: Conferences can be recorded for later viewing.
Interactive features: Polls, Q&A sessions, and breakout rooms can be used to engage participants.

How to Set Up a Zoom Conference

One popular way to run a virtual conference is to use a visual meeting platform like Zoom. The basics of setting up a conference on Zoom are as follows:

Create a Zoom Account: If you don’t have one already, sign up for a free or paid Zoom account.
Schedule a Meeting: Log in to your Zoom account, go to “Schedule a Meeting,” and fill in the necessary details like the date, time, topic, and meeting password.
Invite Participants: Share the meeting link and password with your attendees. You can also use Zoom’s built-in email invitation feature.
Test Your Setup: Before the conference, test your audio and video to ensure everything is working properly.

The above is the bare minimum needed to set up a virtual conference, but to make it truly successful there’s a lot more to think about. If you need support in putting on an engaging virtual conference, talk to our team of event creators today!

How to Run a Successful Virtual Conference

Getting a virtual conference right takes a fair bit of planning and coordination. Some key things to think about are:

Set Clear Expectations: Communicate the conference goals, agenda, and guidelines to participants beforehand.
Engage Your Audience: Use interactive features like polls, Q&A sessions, and breakout rooms to keep attendees engaged.
Manage Time Effectively: Stick to the schedule to ensure the conference runs smoothly.
Provide Technical Support: Have someone available to assist participants with any technical issues.
Follow Up: Send a post-conference survey or thank-you email to gather feedback and improve future events.

Need help making sure your virtual conference is a success? Get in touch today!

What equipment is needed to run a virtual conference?

The basics of running a virtual conference requires a bit of equipment. Necessary items include:

Computer or laptop: A device with a stable internet connection is essential.
Webcam: To capture your video.
Microphone: To ensure clear audio.
Headphones: To reduce background noise and hear the other participants clearly.

With these you’ll be able to get your virtual off the ground. But if you want to put some wow into your visual conference, get in touch with Maximillion today. We have years of event experience helping you hold an engaging virtual conference for your attendees.

Can I record my virtual conference?

Most virtual conference platforms offer recording features. Check with your chosen platform for specific instructions. Be sure to inform participants beforehand if you plan to record the conference. We use a number of different platforms, including our own vMix platform and can arrange for the conference to be recorded and emailed to your attendees after the conference.

How can I ensure that my virtual conference is inclusive of people with disabilities?

Virtual conferences are great because they help anyone attend. To make sure your conference is accessible as possible, consider including the following functionality options:

Closed captioning: Enable closed captioning to benefit those who are deaf or hard of hearing.
Screen reader compatibility: Ensure your conference materials and website are compatible with screen readers.
Accessible design: Follow accessibility guidelines (e.g., WCAG) to create a welcoming environment for all participants.
Communicate accessibility features: Inform participants about the accessibility features available.

By considering these factors, you can create a more inclusive and accessible virtual conference.

conferences without boundaries

In our globalised and increasingly climate-aware world, virtual conferences are growing in popularity. They allow you to bring people together from across continents without having to consider venue and transport costs and their environmental implications.

Talk to us

cutting-edge technology

Technology is increasingly blurring the distinction between an in-person event and a virtual one. Our virtual conferences offer many of the same features of a live event.

Our other conference services

Looking to put on another type of conference?

OurWork

Star Refrigeration

The Phoenix Group

University of Edinburgh

Abbot Risk Consulting

Energy Company

NHS Medical Conference

Star Refrigeration

The Phoenix Group

University of Edinburgh

Abbot Risk Consulting

Energy Company

NHS Medical Conference

Star Refrigeration

The Phoenix Group

University of Edinburgh

Client Kudos

Excited yet?

Virtual Conference FAOs

Inspo lab

ContactUs

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Virtual conferences

conferences without boundaries

In our globalised and increasingly climate-aware world, virtual conferences are growing in popularity. They allow you to bring people together from across continents without having to consider venue and transport costs and their environmental implications.

Talk to us

cutting-edge technology

Technology is increasingly blurring the distinction between an in-person event and a virtual one. Our virtual conferences offer many of the same features of a live event.

Our other conference services

Looking to put on another type of conference?

OurWork

Energy Company

NHS Medical Conference

Client Kudos

Excited yet?

Virtual Conference FAOs

Inspo lab

ContactUs

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