Star Refrigeration
Virtual 50th Anniversary Event
July 2019
Services
Conferences, Team Building
Virtual conferences
conferences without boundaries
In our globalised and increasingly climate-aware world, virtual conferences are growing in popularity. They allow you to bring people together from across continents without having to consider venue and transport costs and their environmental implications.
We can deliver your event on a whole host of platforms, in line with your requirements, goals and chosen themes.
Talk to us
Ready to create your event or just want to find out more? Talk to our team of event creators today!
cutting-edge technology
Technology is increasingly blurring the distinction between an in-person event and a virtual one. Our virtual conferences offer many of the same features of a live event.
These include equipment demonstrations, external speakers and a mix of plenary discussions and smaller breakout sessions to boost engagement and offer a change of pace.
We can also diversify your delegates’ day by drawing on our expertise in team-building and entertainment, giving your guests the opportunity to network, relax and enjoy themselves. And we’ll post out all the required snack packs, swag bags and post-session refreshments well in advance of the event.
Our other conference services
Looking to put on another type of conference?
We’ve got you covered! Check out our other conference services today!
OurWork
Still need a bit of convincing? Check out the recent virtual conferences we’ve produced for our other clients just like you who were looking to get their audience together from afar!
The Phoenix Group
Lego-Themed ‘Unconference’
May 2023
Services
Event Planning, Conferences, Team Building, Entertainment
University of Edinburgh
Team Away Day
June 2019
Services
Team Building
Abbot Risk Consulting
Summer Conference
July 2019
Services
Event Planning, Conferences, Team Building, Entertainment
Energy Company
Climate Change Awareness Gameshow
October 2019
Services
Team Building, Entertainment
NHS Medical Conference
Educational Conference
December 2019
Services
Event Planning, Conferences
Star Refrigeration
Virtual 50th Anniversary Event
July 2019
Services
Conferences, Team Building
The Phoenix Group
Lego-Themed ‘Unconference’
May 2023
Services
Event Planning, Conferences, Team Building, Entertainment
University of Edinburgh
Team Away Day
June 2019
Services
Team Building
Abbot Risk Consulting
Summer Conference
July 2019
Services
Event Planning, Conferences, Team Building, Entertainment
Energy Company
Climate Change Awareness Gameshow
October 2019
Services
Team Building, Entertainment
NHS Medical Conference
Educational Conference
December 2019
Services
Event Planning, Conferences
Star Refrigeration
Virtual 50th Anniversary Event
July 2019
Services
Conferences, Team Building
The Phoenix Group
Lego-Themed ‘Unconference’
May 2023
Services
Event Planning, Conferences, Team Building, Entertainment
University of Edinburgh
Team Away Day
June 2019
Services
Team Building
Client Kudos
Our guests were delighted with the day of Highland Games, the team of maximilion was fantastic. I will recommend them 100%.
Horizons – TPG Scotland
Everyone had a really good time and loved all the different levels and variety that Level-Up brought. Maximillion always provide an excellent event and guide you through the organising process with clarity, confidence and advice.
Davidson Chalmers Stewart
Just to say the event went brilliantly on Saturday. Had some really good feedback from people and everyone had a great time ???? Thanks so much for all your help!
Quorum
The Lego Serious play event was a great hit with all of our Scotframe participants. Such a great way to get everyone involved and really work as a team.
Scotframe
Like many other professional service providers, we are often metaphorically ‘spinning plates’ and ‘juggling’ competing priorities, so it was great for our team to try these challenges in real life. We discovered hidden talents and it reinforced that working as a team and providing a supportive learning environment are key to delivering an excellent result. Thank you to Maximillion for your support and encouragement during this fun event, as well as for your professionalism in pulling together a slick activity for 220 people.
University of Edinburgh
Lee Hamill, Director of Finance
Sarah and her team have proved invaluable to the organisation of our flagship event held in London. We partner with leading physicians from across the world to bring the latest thinking in cardiology to the participants, who come from many countries. This requires a team that operates to a high standard and can offer an experience that all involved remember. A foundation of this is the attention to detail, and a drive to get it right – mostly hidden from all when working well, but very obvious if not done. I have no hesitation to recommend Sarah and her team if you have an event you wish to deliver a the highest standards. The Optima team sends all our thanks to them.
Optima
Fantastic day and really enabled people to get to know each other and have a laugh at the same time. Exactly the aim!
University of Edinburgh
The InterGen Summer Event 2024 was an unforgettable day! This could not have happened if it was not for the brilliant team at Maximillion. Their attention to detail, organisation skills and fantastic hosting/MC’ing on the day of the event was brilliant. Massive thank you for making our team building event the highlight of 2024.
Intergen
Overall Maximillion were fantastic to work with, they were really flexible and happy to work within our event timings and budget. I had several planning calls with them in advance so felt safe in their hands.
R3
I just wanted to say thank you so much to you and your team for organising a truly memorable Christmas party for the JAA clan. We had a fabulous time and the activities and events you suggested really hit the spot in terms of being accessible, entertaining and fun. I would highly recommend you all for any corporate event in Scotland!
JAA
Our guests were delighted with the day of Highland Games, the team of maximilion was fantastic. I will recommend them 100%.
Horizons – TPG Scotland
Everyone had a really good time and loved all the different levels and variety that Level-Up brought. Maximillion always provide an excellent event and guide you through the organising process with clarity, confidence and advice.
Davidson Chalmers Stewart
Just to say the event went brilliantly on Saturday. Had some really good feedback from people and everyone had a great time ???? Thanks so much for all your help!
Quorum
The Lego Serious play event was a great hit with all of our Scotframe participants. Such a great way to get everyone involved and really work as a team.
Scotframe
Like many other professional service providers, we are often metaphorically ‘spinning plates’ and ‘juggling’ competing priorities, so it was great for our team to try these challenges in real life. We discovered hidden talents and it reinforced that working as a team and providing a supportive learning environment are key to delivering an excellent result. Thank you to Maximillion for your support and encouragement during this fun event, as well as for your professionalism in pulling together a slick activity for 220 people.
University of Edinburgh
Lee Hamill, Director of Finance
Sarah and her team have proved invaluable to the organisation of our flagship event held in London. We partner with leading physicians from across the world to bring the latest thinking in cardiology to the participants, who come from many countries. This requires a team that operates to a high standard and can offer an experience that all involved remember. A foundation of this is the attention to detail, and a drive to get it right – mostly hidden from all when working well, but very obvious if not done. I have no hesitation to recommend Sarah and her team if you have an event you wish to deliver a the highest standards. The Optima team sends all our thanks to them.
Optima
Fantastic day and really enabled people to get to know each other and have a laugh at the same time. Exactly the aim!
University of Edinburgh
The InterGen Summer Event 2024 was an unforgettable day! This could not have happened if it was not for the brilliant team at Maximillion. Their attention to detail, organisation skills and fantastic hosting/MC’ing on the day of the event was brilliant. Massive thank you for making our team building event the highlight of 2024.
Intergen
Overall Maximillion were fantastic to work with, they were really flexible and happy to work within our event timings and budget. I had several planning calls with them in advance so felt safe in their hands.
R3
I just wanted to say thank you so much to you and your team for organising a truly memorable Christmas party for the JAA clan. We had a fabulous time and the activities and events you suggested really hit the spot in terms of being accessible, entertaining and fun. I would highly recommend you all for any corporate event in Scotland!
JAA
Our guests were delighted with the day of Highland Games, the team of maximilion was fantastic. I will recommend them 100%.
Horizons – TPG Scotland
Excited yet?
Ready to create your event or just want to find out more? Talk to our team of event creators today!
Virtual Conference FAOs
How can I ensure that my virtual conference is inclusive of people with disabilities?
Virtual conferences are great because they help anyone attend. To make sure your conference is accessible as possible, consider including the following functionality options:
- Closed captioning: Enable closed captioning to benefit those who are deaf or hard of hearing.
- Screen reader compatibility: Ensure your conference materials and website are compatible with screen readers.
- Accessible design: Follow accessibility guidelines (e.g., WCAG) to create a welcoming environment for all participants.
- Communicate accessibility features: Inform participants about the accessibility features available.
By considering these factors, you can create a more inclusive and accessible virtual conference.
How Does a Virtual Conference Work?
A virtual conference is a meeting or event that takes place online, typically using video conferencing software like Zoom. Participants can join from anywhere in the world using a computer, tablet, or smartphone.
Key features of virtual conferences include:
- Video and audio conferencing: Participants can see and hear each other in real time.
- Screen sharing: Presenters can share their screens to display presentations, documents, or other content.
- Chat functionality: Participants can communicate through text chat.
- Recording capabilities: Conferences can be recorded for later viewing.
- Interactive features: Polls, Q&A sessions, and breakout rooms can be used to engage participants.
How to Set Up a Zoom Conference
One popular way to run a virtual conference is to use a visual meeting platform like Zoom. The basics of setting up a conference on Zoom are as follows:
- Create a Zoom Account: If you don’t have one already, sign up for a free or paid Zoom account.
- Schedule a Meeting: Log in to your Zoom account, go to “Schedule a Meeting,” and fill in the necessary details like the date, time, topic, and meeting password.
- Invite Participants: Share the meeting link and password with your attendees. You can also use Zoom’s built-in email invitation feature.
- Test Your Setup: Before the conference, test your audio and video to ensure everything is working properly.
The above is the bare minimum needed to set up a virtual conference, but to make it truly successful there’s a lot more to think about. If you need support in putting on an engaging virtual conference, talk to our team of event creators today!
How to Run a Successful Virtual Conference
Getting a virtual conference right takes a fair bit of planning and coordination. Some key things to think about are:
- Set Clear Expectations: Communicate the conference goals, agenda, and guidelines to participants beforehand.
- Engage Your Audience: Use interactive features like polls, Q&A sessions, and breakout rooms to keep attendees engaged.
- Manage Time Effectively: Stick to the schedule to ensure the conference runs smoothly.
- Provide Technical Support: Have someone available to assist participants with any technical issues.
- Follow Up: Send a post-conference survey or thank-you email to gather feedback and improve future events.
Need help making sure your virtual conference is a success? Get in touch today!
What equipment is needed to run a virtual conference?
The basics of running a virtual conference requires a bit of equipment. Necessary items include:
- Computer or laptop: A device with a stable internet connection is essential.
- Webcam: To capture your video.
- Microphone: To ensure clear audio.
- Headphones: To reduce background noise and hear the other participants clearly.
With these you’ll be able to get your virtual off the ground. But if you want to put some wow into your visual conference, get in touch with Maximillion today. We have years of event experience helping you hold an engaging virtual conference for your attendees.
Can I record my virtual conference?
Most virtual conference platforms offer recording features. Check with your chosen platform for specific instructions. Be sure to inform participants beforehand if you plan to record the conference. We use a number of different platforms, including our own vMix platform and can arrange for the conference to be recorded and emailed to your attendees after the conference.
How can I ensure that my virtual conference is inclusive of people with disabilities?
Virtual conferences are great because they help anyone attend. To make sure your conference is accessible as possible, consider including the following functionality options:
- Closed captioning: Enable closed captioning to benefit those who are deaf or hard of hearing.
- Screen reader compatibility: Ensure your conference materials and website are compatible with screen readers.
- Accessible design: Follow accessibility guidelines (e.g., WCAG) to create a welcoming environment for all participants.
- Communicate accessibility features: Inform participants about the accessibility features available.
By considering these factors, you can create a more inclusive and accessible virtual conference.
How Does a Virtual Conference Work?
A virtual conference is a meeting or event that takes place online, typically using video conferencing software like Zoom. Participants can join from anywhere in the world using a computer, tablet, or smartphone.
Key features of virtual conferences include:
- Video and audio conferencing: Participants can see and hear each other in real time.
- Screen sharing: Presenters can share their screens to display presentations, documents, or other content.
- Chat functionality: Participants can communicate through text chat.
- Recording capabilities: Conferences can be recorded for later viewing.
- Interactive features: Polls, Q&A sessions, and breakout rooms can be used to engage participants.
How to Set Up a Zoom Conference
One popular way to run a virtual conference is to use a visual meeting platform like Zoom. The basics of setting up a conference on Zoom are as follows:
- Create a Zoom Account: If you don’t have one already, sign up for a free or paid Zoom account.
- Schedule a Meeting: Log in to your Zoom account, go to “Schedule a Meeting,” and fill in the necessary details like the date, time, topic, and meeting password.
- Invite Participants: Share the meeting link and password with your attendees. You can also use Zoom’s built-in email invitation feature.
- Test Your Setup: Before the conference, test your audio and video to ensure everything is working properly.
The above is the bare minimum needed to set up a virtual conference, but to make it truly successful there’s a lot more to think about. If you need support in putting on an engaging virtual conference, talk to our team of event creators today!
How to Run a Successful Virtual Conference
Getting a virtual conference right takes a fair bit of planning and coordination. Some key things to think about are:
- Set Clear Expectations: Communicate the conference goals, agenda, and guidelines to participants beforehand.
- Engage Your Audience: Use interactive features like polls, Q&A sessions, and breakout rooms to keep attendees engaged.
- Manage Time Effectively: Stick to the schedule to ensure the conference runs smoothly.
- Provide Technical Support: Have someone available to assist participants with any technical issues.
- Follow Up: Send a post-conference survey or thank-you email to gather feedback and improve future events.
Need help making sure your virtual conference is a success? Get in touch today!
What equipment is needed to run a virtual conference?
The basics of running a virtual conference requires a bit of equipment. Necessary items include:
- Computer or laptop: A device with a stable internet connection is essential.
- Webcam: To capture your video.
- Microphone: To ensure clear audio.
- Headphones: To reduce background noise and hear the other participants clearly.
With these you’ll be able to get your virtual off the ground. But if you want to put some wow into your visual conference, get in touch with Maximillion today. We have years of event experience helping you hold an engaging virtual conference for your attendees.
Can I record my virtual conference?
Most virtual conference platforms offer recording features. Check with your chosen platform for specific instructions. Be sure to inform participants beforehand if you plan to record the conference. We use a number of different platforms, including our own vMix platform and can arrange for the conference to be recorded and emailed to your attendees after the conference.
How can I ensure that my virtual conference is inclusive of people with disabilities?
Virtual conferences are great because they help anyone attend. To make sure your conference is accessible as possible, consider including the following functionality options:
- Closed captioning: Enable closed captioning to benefit those who are deaf or hard of hearing.
- Screen reader compatibility: Ensure your conference materials and website are compatible with screen readers.
- Accessible design: Follow accessibility guidelines (e.g., WCAG) to create a welcoming environment for all participants.
- Communicate accessibility features: Inform participants about the accessibility features available.
By considering these factors, you can create a more inclusive and accessible virtual conference.