Live Conferences
Conference Production
Exhibitions
Virtual Conferences
Hybrid ConferencesWith any big event, it’s the little details that count. We’ll take care of those so that nothing clouds the picture.
Whether you’ve got a thousand delegates or as few as twenty, we’ll make sure your live conference runs like clockwork.
Conference
Planning
Crafting seamless conferences that inspire, connect, and leave a lasting impact.
Liaise & Learn
When you bring people together to share ideas, you want to make the most of it.
With years of experience in conference planning, we’ll look after everything behind the scenes to set the stage for your big day. From sourcing venues and speakers to designing the stage and providing the production, we’ll ensure that your conference runs like a dream.
Live Conferences
Conference Production
We offer the full range of cutting-edge support for your event, so that nothing stands between your delegates and your agenda.
We’ll handle the finance and suggest & source all the required support services. And we’ve got the AV down to a T.
Exhibitions
Your products deserve a state-of-the-art showcase. We’ll provide everything from display cases to signage and set-up.
So when you and your organisation have something to show off, you can be sure it’s displayed to best effect.
Virtual Conferences
Don’t let distance be a barrier to sharing your ideas. If your delegates can’t make it to you, we’ll bring your conference to them.
With a number of different streaming platforms and interactive tools available we can ensure your delegates get the most out of their conference without the travel.
Hybrid Conferences
If you have a split audience and need assistance bringing them together to deliver your business message we can help ensure that physical and virtual delegates can attend without setbacks and interact seamlessly.
With a range of different streaming platforms and production options available we can provide you with our recommended solution to connect your audience albeit remotely.
Build your event
Ready to create your event or just want to find out more? Talk to our team of event creators today!
RelatedWork
Not quite ready to start planning your event? Take a look at our latest event creations for our clients.
Abbot Risk Consulting
Summer Conference
July 2019
Services
Event Planning, Conferences, Team Building, Entertainment
Energy Company
Climate Change Awareness Gameshow
October 2019
Services
Team Building, Entertainment
NHS Medical Conference
Educational Conference
December 2019
Services
Event Planning, Conferences
Star Refrigeration
Virtual 50th Anniversary Event
July 2019
Services
Conferences, Team Building
The Phoenix Group
Lego-Themed ‘Unconference’
May 2023
Services
Event Planning, Conferences, Team Building, Entertainment
University of Edinburgh
Team Away Day
June 2019
Services
Team Building
Thanks so much for all your help! The client was very happy. The planning stages were smooth and Rhys and the onsite team were wonderful too. We would recommend! Thank you
Conference Contacts
Massive thank you to Rhys & Mike for creating a professional and overall enjoyable experience for our team. Throughout the entire process they worked hard to ensure our values and needs were met on the day. The delivery of the events was incredibly well received and I can safely say I would be glad to book with Maximillion again.
Thenue Housing Association
We thoroughly enjoyed our trip to the Lake District. Jenny & Rhys are extremely easy to work with and made both our Wednesday evening boat cruise and Thursday team building events, evening meal and band fun and enjoyable for all who attended. We would definitely use them again.Thank you Maximillion.
Resolis
Very well organised in the lead up and on the day of the event. Clear communication throughout! The team delivered a fantastic Highland Games event on the day that everyone enjoyed. Thanks to Mike, Rhys and the team!
TotalEnergies
The InterGen Summer Event 2024 was an unforgettable day! This could not have happened if it was not for the brilliant team at Maximillion. Their attention to detail, organisation skills and fantastic hosting/MC’ing on the day of the event was brilliant. Massive thank you for making our team building event the highlight of 2024.
Intergen
We want to express our heartfelt gratitude for the fantastic murder mystery and DJ services the Maximillion team provided at our recent Renewables UK Seminar at Cameron House Hotel. It was an evening filled with excitement and entertainment, and Maximillion played a pivotal role in making it a memorable experience for all of us.
TotalEnergies
Just a note to say thanks for all your help with the Yamaha event last week. It went very well, and the client was very happy. I know she was a bit worried just because of experiences at other venues around the world where things have not gone according to plan. So for us to arrive and see it all set and ready to roll, put her mind at rest.
Spectra
Sarah and her team have proved invaluable to the organisation of our flagship event held in London. We partner with leading physicians from across the world to bring the latest thinking in cardiology to the participants, who come from many countries. This requires a team that operates to a high standard and can offer an experience that all involved remember. A foundation of this is the attention to detail, and a drive to get it right – mostly hidden from all when working well, but very obvious if not done. I have no hesitation to recommend Sarah and her team if you have an event you wish to deliver a the highest standards. The Optima team sends all our thanks to them.
Optima
The general comment today in the office is how amazing the event was and how much fun people had.
University of Edinburgh
Jenny and her team led a truly fantastic event. Despite our very limited preparation time relative to the scale of the project, Jenny remained completely unphased. She provided exceptional support throughout the process, and I truly believe she was instrumental in helping us achieve such a successful event at The Belfry!
Finli
Amie Walton – Chief of Staff
Talk to us
Ready to create your event or just want to find out more? Talk to our team of event creators today!
Conference Planning FAQs
What is the first step in planning for a conference?
The first step in planning for a conference is setting a clear goal for the event. This involves defining what you want to achieve through the conference, whether it’s increasing sales, training your team, building your brand, or any other specific objective.
By establishing this goal early on, all subsequent planning and execution efforts can be aligned towards achieving the desired outcome.
How do you plan an effective conference?
To plan an effective conference, start by establishing clear goals and defining a theme early on in the process. Assemble a team to help manage different aspects of the conference, such as AV equipment, vendor liaison, budgeting, and content creation. Plan early, create a detailed checklist, engage attendees through interactive sessions, and leverage technology to streamline communication and registration.
Consider sustainability practices in your planning, and make sure to create a budget and business plan to guide your spending and ensure a successful event. Proper preparation, organisation, and strategic decision-making are key to planning a successful conference.
Ready to get started? Take your conference plan to the next level with our experienced event planners today.
How to structure a conference?
To structure a conference, start by setting clear goals for what you want to achieve. Identify your target audience and tailor your conference content and agenda to meet their needs.
Plan out the delegate journey from registration to post-conference follow-up. Select a suitable venue with the necessary technology and services. Book speakers who will engage and educate your attendees.
Promote your conference effectively to attract attendees. Prepare the venue and ensure everything is in place on the day of the event. Finally, gather feedback and follow up on conference themes and promises to ensure a successful outcome. Stick to this structured plan to ensure a successful conference.
Need help making the perfect conference plan? Get in touch today!
